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Title:
Product
and
Medical Equipment Recall / Safety Advisory Process
Policy:
Products
that have been recalled by a vendor (distributor, manufacturer,
supplier) or cited for a potential hazard may pose a significant health
and safety risk. The Columbia University Purchasing Office in
coordination with Environmental Health & Safety (EH&S) shall be responsible for the
initiation and coordination of all recalls for products and equipment
ordered through Columbia University.
Purpose:
To
ensure
that products and equipment that have been recalled by a vendor or
otherwise cited for safety hazards are removed from or placed out of
service and properly disposed of, and that appropriate substitute
products are obtained.
Applicability:
Columbia
University in the City of New York.
Procedure:
- Pursuant
to Columbia University Purchase Orders (POs), vendors who ship products
to Columbia University are required (effective June 2002) to notify
Purchasing and EH&S of any recalls.
- All
reports relating to products and equipment recalls must be promptly
(within 24 hours of receipt) directed to the Purchasing Office.
(Purchasing will forward a copy as applicable to EH&S).
- Notification
of recall from vendor must be date stamped when received. Recall and
replacement procedures will be verified with the vendor by the
Purchasing Office and the affected end-users. Vendors shall provide all
necessary data in order to assist Columbia University personnel in
identifying the scope of products/equipment involved in the recall and
potential areas where the recalled products may be in use.
- The
responsible personnel from the Purchasing Office shall coordinate with
the vendor, end-users and as applicable, with EH&S.
- The
Purchasing office will forward a copy of the recall notice to the NYPH
Purchasing Department as well as the Columbia University Office of Risk
Management.
- A
copy of
the official recall notice as well as respective instructions received
from a vendor or agency must be forwarded to the affected end-users
identified.
- End-users
must follow the official instructions contained in the recall notice
promptly upon receipt of such notice. In the event of questions
concerning the technical implementation of any recall the end-users
should consult with EH&S.
- End-users
must report actions taken with respect to the recall notice and
respective product disposition to the purchasing Office and EH&S.
- End-users
should contact the vendor to arrange for appropriate product
replacement. In the event this is not possible, the end users should
contact the Purchasing Office for assistance in replacing the recalled
products.
- The
Purchasing Office, EH&S will keep each other informed
and communicate in writing (E-mail) regarding each product recall
notice received. Records must be maintained in the respective vendor
files concerning actions taken and final disposition of respective
products and their replacements.
- Any
question or request for clarification concerning recalls should be
addressed to the Purchasing Office or responsible EH&S
Office on each campus.
- The
report of all recalls and outcomes will be reported to the
Institutional Health & Safety Council at the Health Sciences and
the University Laboratory Safety committee at the Morningside campus.
Responsibility:
Director
of
Purchasing in coordination with the responsible AVP of EH&S |
